Free tool
See where your practice is leaking profit, in 90 seconds
Enter five numbers you already know. We compare them to published veterinary and med spa benchmarks and show you the profit hiding in your practice. No statements, no sales call, instant result.
What healthy looks like
These are the published benchmarks the scan measures you against. Every figure is sourced, and we refine them with what we see across the practices we work with.
| Metric | Typical | Healthy | Source |
|---|---|---|---|
| Net profit margin | 10% | 10% to 15% | Today's Veterinary Business; FVMA 100-Penny Exercise (12% net) |
| Total payroll and provider pay | 42% | 40% to 45% | iVET360 2026 Benchmark Report (40.8% to 41.6% of revenue) |
| Cost of goods (drugs, supplies, lab, food) | 24% | 20% to 25% | dvm360 Understanding COGS; AVMA Well-Managed Practice (<=25%) |
| Occupancy and rent | 7% | 5% to 8% | Practitioner rule of thumb 5 to 8% of revenue (verify per practice) |
| Months of operating cash on hand | 1.3 mo | 2 mo to 3 mo | iVET360 2026 Benchmark Report (industry median ~1.3 months, below the healthy 2 to 3) |
| Metric | Typical | Healthy | Source |
|---|---|---|---|
| Net profit margin | 22.5% | 20% to 40% | AmSpa 2024 State of the Industry; Boulevard (avg net margin 20 to 25%, top spas 30 to 40%) |
| Total payroll and provider pay | 35% | 25% to 35% | Vagaro; Strategies (total payroll ~35% of revenue, well-run spas ~25 to 28%) |
| Cost of goods (product and injectable cost) | 15% | 10% to 18% | Vagaro; Ward Advisory; Pabau (blended product COGS ~15%, top operators ~12%) |
| Occupancy and rent | 10% | 6% to 12% | Vagaro (rent and utilities ~10% of revenue, top operators 6 to 8%) |
| Months of operating cash on hand | 3 mo | 3 mo to 6 mo | General small-business board target (3 to 6 months of fixed costs); not a med-spa-specific survey |
Common questions
- What should payroll be as a percent of revenue for a veterinary practice?
- Total payroll, including all staff plus doctor and owner-clinical pay, should run about 40 to 45 percent of revenue for an owner-operated veterinary practice. The measured industry median is roughly 41 percent (iVET360 2026). Above 45 percent is the most common profit leak. The scan above shows your number against this band.
- What is a healthy profit margin for a med spa?
- Owner-operated med spas average a 20 to 25 percent net margin, and top performers reach 30 to 40 percent (AmSpa, Boulevard). Margin scales with provider count, so a one to two provider spa around 18 percent is on benchmark, not necessarily leaking. The scan compares your inputs to these published bands.
- How many months of cash should a practice keep on hand?
- A healthy practice keeps two to three months of operating expenses in cash; med spas often target three to six. The veterinary industry median is only about 1.3 months (iVET360), which is below the prudent level, so industry-typical is not the same as healthy here.
- Is the Profit Leak Scan accurate?
- It is an estimate computed from the few numbers you enter, compared to published benchmarks. It is not a review of your actual ledger. The 14-Day Financial X-ray verifies the findings against your real books, with every figure computed from your ledger and reviewed by a CFO.